Privacy Policy

1. Introduction

rubiflow ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our resource planning software and website at rubiflow.io.

2. Information We Collect

We may collect the following types of information:

• Account Information: Name, email address, and password when you create an account.
• Employee Data: Employee names, job titles, email addresses, and photos synced from BambooHR at your direction.
• Usage Data: Information about how you interact with our application, including pages visited and features used.
• Project and Assignment Data: Project details, assignments, invoices, and reports you create within the application.

3. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain the rubiflow application
• Process and manage your account
• Generate reports, invoices, and analytics as requested by you
• Communicate with you about your account, updates, and support requests
• Improve our application and develop new features
• Comply with legal obligations

4. Data Storage and Security

Your data is hosted on Microsoft Azure with enterprise-grade security. We use encrypted connections (TLS) for all data in transit and encryption at rest for stored data. Our database uses Azure SQL ledger tables for tamper-evident audit trails.

5. Third-Party Services

We integrate with BambooHR to sync employee data at your request. We do not sell, rent, or share your personal information with third parties for their marketing purposes. We may use service providers (such as cloud hosting) that process data on our behalf under strict confidentiality agreements.

6. Data Retention

We retain your data for as long as your account is active or as needed to provide you services. If you request account deletion, we will delete your data within 30 days, except where retention is required by law.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing of your data
• Request data portability

To exercise any of these rights, please contact us using the information below.

8. Cookies

We use essential cookies required for authentication and application functionality. We do not use advertising or third-party tracking cookies.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page with a revised "Last updated" date.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us at info@rubiflow.io.